School Admission Registers

Old photograph of Bourne Abbey School

What can you find in Admission Registration Books?

Schools produce rich historical records. Attendance Registers, Log Books, programs promoting drama productions, photographs, letters, issues of the school newsletter, and other items document not only the history of the school, but also often reflect the history of the community or nation.

Registers of pupil admissions and head teachers' log books date from 1877 onwards in Bourne Abbey and our on-going project is to transcribe the original handwritten information into computer a readable format which enables us to make the information available online.

At Bourne Abbey we develop school archives which provide a valuable service learning opportunity for pupils and create a lasting legacy from which future pupils will benefit. Children can benefit in several ways from researching their school's history . . . this is history that is near at hand and that has a direct connection to their lives. For example Year 5 pupils look at the Attendance registers to enhance their Victorian projects and Year 6 study evacuee’s attendance information for their World War 2 projects.

The most useful records to the genealogist are the registers of admission and withdrawal, which give the date of admission to the school, name, and date of birth, name and address of parent or guardian, last school attended, date and reason for leaving. Teachers sometimes omitted to fill in all the columns.

We hope that the exciting and informative archives serve many researchers into local and family history.

In keeping with Data Protection legislation, we have to impose access restrictions. Data is ‘closed’ to the general public for specific lengths of time as below:

Closed records for 96 years

Pupil records, accident books, and punishment books, contagious illness records: are restricted for 96 years; under the Data Protection Act 1998 (if living) and Freedom of Information Act s40 – personal information.

Log books: containing sensitive personal data about staff or pupils are restricted for 96 years, or 75 years, if only staff and not pupils, are identified by name.

Closed records for 75 years

Staff records: Restricted for 75 years under the Data Protection Act 1998 (if living) and Freedom of Information Act s40 (personal information).

Log books: containing personal data about staff (not pupils) are identified by name.

Closed records for 30 years

Admission registers: Restricted for 30 years for reasons of Child Protection, while a named child may reasonably still reside at the specified address.

Log books: Restricted for 30 years for reasons of Child Protection. Note that log books containing sensitive personal data about staff or pupils will be subject to longer restrictions (restricted for 96 years for Primary school, or 75 years, if only staff and not pupils, are identified by name).

You are welcome to view your own personal records, but restrictions and conditions, as stated in our ‘Archive and Access Restrictions Policy’, apply.